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Purchasing
With VOP's advanced Purchase Order and Accounts Payable functions, you have total control over your purchasing activities and to management of your vendor base and valuable financial resources. It fully automates your purchase quotation, order entry, purchase receipt, and back order processes. It also maximizes vendor discounts, prevents duplicate payments, allows payment for only the goods and services ordered and received, while still maintaining the flexibility needed to ensure ease of use. The system provides the information necessary to make informed purchasing decisions and for handling all associated background accounting and record keeping functions.

VENDOR FEATURES

  • Instant access to vendor information (e.g. Back order,Open debit, Balance, ATD purchase)
  • Specify vendor status (active or inactive)
  • Unlimited addresses, phones and contacts
  • Vendor keywords
  • Unlimited users define profiles for vendors
  • Supports vendor products
  • Supports standard, special, and contract price schemes from vendor
  • and more ...

ACCOUNTS PAYABLE FEATURES

  • Manual or auto assigned invoice number
  • Standard Invoice, Purchase Order Invoice and Debit Invoice
  • Puts Invoice on hold
  • Links invoice to purchase order
  • Allows unlimited line items
  • Supports product, service, non-stock item types
  • Supports multi warehouses on line items
  • Allows discount on line items
  • Allows discount on orders
  • Instant access to vendor information
  • Supports1099 Type
  • Allows tax exemption on line items
  • Tax summary on line item and also on invoice
  • Customize payment term
  • Supports invoice message
  • Supports product substitution
  • and more ...

PURCHASE ORDER FEATURES

  • Manual or auto assigned purchase order numbers
  • Standard purchase order as well as purchase order quotation
  • Puts order on hold
  • Allows unlimited line items
  • Supports product, service, and non-stock item types
  • Supports multi warehouses on line items
  • Allows discount on line items
  • Allows discount on orders
  • Instant access to vendor information
  • Displays vendor account information
  • Displays order contacts information
  • Convert quotation to an order
  • Support back order on line items
  • Displays received quantity on line items
  • Allows tax exemption on line items
  • Tax summary on line items and also on order
  • Customize payment term
  • Order messages, invoice messages and shipment messages are supported
  • Support product substitution
  • Generate and assign lot numbers and serial numbers on receipts
  • Receive partial purchase orders
  • Cancel all or a portion of a purchase order
  • and more ...

PAYMENT FEATURES

  • Supports prepayment and overpayment
  • Allows open debit or prepayment applied to an AP invoice
  • Supports payment made to customer for refund
  • Calculate discount and charges automatically
  • Auto apply function to speed up process
  • Instant access to vendor information
  • Drill down to any transaction on the apply window
  • Instant access to bank reconcile information
  • and more ...




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